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Research support

Helping you to undertake and publish your research, and maximise its impact.

Terms of use


The CERES Repository Terms of Use forms the framework that determines how members of the University, and the community of users, interact with CERES. The Terms of Use cover: 

  • The types of Research Outputs that qualify for deposit into CERES and how they are assessed, 
  • The terms under which end users may access material on CERES,
  • Responsibilities of depositors, including ensuring that Research Outputs were generated in accordance with the University's research, integrity, and ethics policies,
  • CERES’ commitment to the responsible and sustainable management of Research Outputs deposited in the repository to ensure long-term access to the content. 

Cranfield University is committed to disseminating and preserving its research and scholarship as widely as possible. In keeping with this commitment, the University supports the principle that the results of its research should be freely accessible and re-usable, and therefore supports its staff in making their scholarly Research Outputs available via the repository. Cranfield is committed to making outputs available in accordance with the FAIR principles: Findable, Accessible, Interoperable and Re-usable. 


What can be deposited into the repository 

Only Research Outputs connected to Cranfield University can be deposited in the repository: 

  • Research Outputs authored by current or former Cranfield researchers, research students and staff members,
  • Outputs of research conducted at Cranfield,
  • Research Outputs that appear in a conference or event hosted by the University,
  • Outputs resulting from research undertaken using University facilities.  

Research Outputs can include, but are not limited to, publications, conference proceedings, books and book chapters, monographs, theses, various forms of research data (video recordings, spreadsheets, images etc.), presentations and others. We reserve the right not to accept material produced at the University which does not directly relate to research which has taken place here. 

Those depositing Research Outputs (“Depositors”) must have the authority or permission to do so. The metadata about Research Outputs will be made publicly available, in line with the FAIR principles. Wherever possible depositors will be asked to make their Research Outputs publicly available, allowing for appropriate embargoes, where applicable and necessary. 

Researchers are strongly encouraged to submit their Research Outputs in open formats, to facilitate their long-term preservation. However, it is not always possible to export Research Outputs into open formats; therefore, proprietary file formats will be also accepted by the repository.  
Guidance on planning your data storage


End user access and use of Research Outputs deposited into the Repository 

Research Outputs are made available in the Repository on terms agreed with Depositors so that as an end user you may use the Research Output only if you abide by the licence or other terms under which it has been released, e.g. the terms of a specific Creative Commons Licence. 

Unless indicated otherwise, Research Outputs made publicly available in the Repository are protected by copyright with all rights reserved. 

To ensure licence compliance and good research practice, Research Outputs also need to be properly acknowledged, including citing their author/s and full bibliographical details in the suggested form: author/s, publication year, title, URL of Research Outputs in the Repository. 


Responsibilities of Depositors 

Depositors are responsible for ensuring that any Research Outputs submitted to the Repository were generated in accordance with the University’s research policies (requires login), and in accordance with policies of relevant research funders. 

Depositors are responsible for the content and the quality of submitted files, including ensuring that they are GDPR compliant, and if the submission contains material for which the Depositor does not hold copyright, and that exceeds fair dealing permitted by law, the Depositor will have obtained the permission of the copyright owner to grant the University the rights required to make these Research Outputs available by the Repository, and that such third party-owned material is clearly identified and acknowledged within the text or content of the submission. 

Depositors are responsible for ensuring that submitted Research Outputs have an appropriate metadata description. 

If there is a query with an item where the depositor is no longer available at Cranfield, the issue will be escalated within the organisation as appropriate. 


Responsibilities of the Repository 

The Repository is responsible for the curation of deposited Research Outputs, as well as for storing and sharing them according to the guidelines of research funders. The Repository is managed by the Research Support Team within Library Services

We are committed to the responsible and sustainable management of Research Outputs deposited in the Repository and to ensure long-term access to those works.  

We strive to maintain the availability of deposited works in the Repository indefinitely, but for technical, administrative, or legal reasons it may be necessary, and the Repository reserves the right, to remove deposits without notice. Upon such an occurrence the metadata record indicating storage of Research Outputs in the Repository may remain visible in perpetuity. 



These terms of use (together with the documents referred to in it) explain the terms on which you may make use of the site, whether as a guest or a registered user. By using the site, you confirm that you accept these terms of use and that you agree to comply with them.  

The takedown policy sets out the terms by which you may request material is removed from the Repository.  



Please email the Research Support Team in Library Services.