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Research Data Management

Data availability statements

What is a data availability statement?

A data availability statement (also sometimes called a ‘data access statement’) tells the reader where the data associated with a paper is available, and under what conditions the data can be accessed. They also include links (where applicable) to the data set. We discuss the reasoning in our blog post on the value of data statements

All articles must include a Data Availability Statement, even where there is no data associated with the article (Cranfield University Open Access Policy). This statement should be added, usually to the end of the article, prior to submission. The Data Availability Statement should not refer readers or reviewers to contact an author to obtain the data but should instead include the applicable details listed below.

No associated or additional data

For articles which have no associated data, the statement should read:

“No data are associated with this article.”

For articles where all associated data are presented in the article itself, please include the statement:

“All data underlying the results are available as part of the article and no additional source data are required.”

Repository-hosted data

Where underlying and/or extended data are hosted in a repository, please include the name of the repository used and the licence. This should be done in the style of, for example:

"Data underlying this study can be accessed through the Cranfield University repository (CORD) at: https://doi.org/10.17862/cranfield.rd.12345678” (substituting your data DOI from CORD for ‘10.17862/cranfield.rd.12345678’).

This project contains the following underlying data:

  • Data file 1. (Description of data)
  • Data file 2. (Description of data)

Data are available under the terms of the Creative Commons Attribution 4.0 International (CC BY 4.0).

Each dataset mentioned in the article, including those in the Data Availability statement, must also be referenced using a formal data citation.

Data that cannot be shared

Ethical and security considerations 

If data access is restricted for ethical or security reasons, please include a description of the restrictions on the data and all necessary information required for a reader or reviewer to apply for access to the data and the conditions under which access will be granted.

See template statements (below) that you can use or adapt.


Data protection issues

Where human data cannot be sufficiently de-identified, please include: an explanation of the data protection concern and, where applicable, all necessary information required for a reader or reviewer to apply for access to the data and the conditions under which access will be granted.

See template statements (below) that you can use or adapt.


Data under license by a third party

In cases where data has been obtained from a third party and restrictions apply to the availability of the data, the article must include: all necessary information required for a reader or reviewer to access the data by the same means as the authors.

See template statements (below) that you can use or adapt.

Compliance with funder policy

UKRI requires all research articles to include a ‘Data Access Statement’ (also known as a Data Availability Statement), even where there are no data associated with the article or the data are inaccessible. Read the full UKRI policy to ensure you know what your responsibilities are.

For details of how projects funded under Horizon 2020 should comply with funder policy, please see the Guidelines on Open Access to Scientific Publications and Research Data and the guidelines on data management.
 that you can use or adapt.

How should I write a data availability statement?

The table below contains template statements that you can use or adapt. This is not an exhaustive list however, and an individual data set might warrant a different type of statement.

Availability of data Template for data availability statement
Data openly available in a public repository that issues datasets with DOIs

Data underlying this study can be accessed through the Cranfield University repository (CORD) at: https://doi.org/10.17862/cranfield.rd.12345678 (substituting your own data DOI from CORD for ‘10.17862/cranfield.rd.12345678’).

This project contains the following underlying data:

  • Data file 1. (Description of data)
  • Data file 2. (Description of data)

Data are available under the terms of the [Creative Commons Attribution 4.0 International (CC BY 4.0)].

Data openly available in a public repository that does not issue DOIs

The data that support the findings of this study are available in [repository name] at [URL]

This project contains the following underlying data:

  • Data file 1. (Description of data)
  • Data file 2. (Description of data)

Data are available under the terms of the [Creative Commons Attribution 4.0 International (CC BY 4.0)].

Data derived from public domain resources

The data that support the findings of this study are available in [repository name] at [URL/DOI]. These data were derived from the following resources available in the public domain: [list resources and URLs]

This project contains the following underlying data:

  • Data file 1. (Description of data)
  • Data file 2. (Description of data)

Data are available under the terms of the [Creative Commons Attribution 4.0 International (CC BY 4.0)].

Data available within the article or its supplementary materials The author/s confirm that the data supporting the findings of this study are available within the article [and/or] its supplementary materials.
Embargo on data due to commercial restrictions

The data that support the findings will be available in [repository name] at [URL / DOI link] following a [6 month] embargo from the date of publication to allow for commercialization of research findings.

This project contains the following underlying data:

  • Data file 1. (Description of data)
  • Data file 2. (Description of data)

Data are available under the terms of the [Creative Commons Attribution 4.0 International (CC BY 4.0)].

Data cannot be shared for ethical and/or security issues

The data are not publicly available due to restrictions, [e.g., their containing information that could compromise the privacy of research participants].

Include a description of the restrictions on the data and all necessary information required for a reader or reviewer to apply for access to the data and the conditions under which access will be granted.

Data subject to third party restrictions which access will be granted.

The data have been obtained from a third party and restrictions apply to the availability of the data. 

Include all necessary information required for a reader or reviewer to access the data by the same means as the authors.

Data sharing not applicable – no new data generated Data sharing is not applicable to this article as no new data were created or analysed in this study.
Non-digital data available

Non-digital data supporting this study are curated at [add location].

Data not available due to ethical or legal restrictions Due to the nature of this research, participants of this study did not agree for their data to be shared publicly, so supporting data is not available.

Link your datasets to your article

Once your article is published, we strongly advise that you update your repository project with the DOI for your article, which will be emailed to you upon article publication. Linking your data to your article will enable your data and article to be reciprocally connected, ensuring you receive credit for your work.