All projects must follow both Cranfield University’s Management of Research Data policy (pdf) and any/all funders’ data management policies. An outline of obligations for the four main types of project can be found below. Research data policies, whether from universities, funders, publishers, journals, etc, all cover three fundamental points:
In a bid submission, public funders generally as for a data management plan (DMP) while other bodies ask for a statement about data management and sharing. Read the Data management plans section for guidance and funder templates for DMPs, and get in touch for support writing a DMP or reviewing a draft.
A statement on data management should demonstrate your commitment to best practice, and may be built up from this example:
Research data will be managed throughout this project in line with Cranfield University’s Management of Research Data Policy (pdf), and [any funder-specific requirements]. We acknowledge the importance of research data and will create a data management plan at project start, to use throughout the project. Data will be kept on secure institutional storage during the project, and preserved long-term on our institutional CORD repository after the project. Any potential barriers to sharing will be reviewed early on to try to overcome these, so that the CORD data may be open access. All publications will include a data access statement to provide access to related data.
Funders do accept that good data management, notably preparing data for sharing, can incur costs, and will review these costs in grants. However, we must cost consistently and at Cranfield we include RDM costs (namely data storage and preservation) in the fixed indirect overheads for UKRI projects, which avoids the high administrative burden of individual invoicing and costing.>
If you wish to identify areas that could potentially create extra costs, in order to plan your processes to minimise such costs, you might find the UK Data Service online costing tool and checklist useful.
In summary, UKRI councils each have data management/sharing policies covering three areas:
Do also note that articles published from UKRI projects must be open access and the Library can help with this, often covering the cost of publication (For more information, visit our Making your research Open Access site on the University intranet).
Following a successful trial period, the Open Research Data Pilot was extended to cover all Horizon 2020 projects from 2017 (see the EC information on Open Access and Data). This means you will need to:
For more information, see the Guidelines on Data Management in Horizon 2020 (pdf) and Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020 (pdf).
You can opt out of the scheme if, for example, your project will not be collecting any new data, or you have an industry partner providing sensitive data and you know none will be sharable.
For any new project, you should check whether the funder has a policy on data management and sharing. If you are only working with a commercial partner, it is likely that data cannot be shared and there are no mandated requirements around research data management - no further action is required.
However, some charitable bodies will expect data sharing, and Cranfield University's Management of Research Data Policy (pdf) outlines our own expectations. Our policy and external policies cover certain fundamental points: