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Open Access

Compliancy checklist

If you’re writing a paper for publication, there are six main aspects you should consider to ensure it complies with your funder’s policy and is eligible for the next REF.

Check that your preferred journal’s open access options are compliant.

Use the SHERPA tools:
http://sherpa.ac.uk/fact for funder compliance
http://sherpa.ac.uk/ref​ for REF compliance

Or email the Library’s Open Access Team to ask.

‘Gold’ and ‘Green’ are the main routes to OA. UKRI/RCUK requirements: RCUK preferred gold, but accepted green if the embargo period meets requirements. If the journal doesn’t offer a gold route, the embargo period must be under 6 months for STEM disciplines, or 12 months for social science research. If there is a compliant gold route but you have no funding for it, an embargo period of 12 months is permitted (or 24 months for social science research).
NB: UKRI have replaced RCUK and are currently discussing whether they will keep the old RCUK requirements.

Horizon2020 requirements: The green route is acceptable as long as the embargo is under 6 months, or 12 months for social science research.

The article should include a funder acknowledgment in the format described in the Acknowledgement of Funders in Scholarly Journal Articles (pdf)​​ guidance (on the intranet), which the University’s Research Committee has formally adopted. Examples of how to format funder acknowledgements can be found in sections 7 and 8 of the guidance.​
Any underlying data (experimental results, models, code, etc.) should be published in Cranfield’s data repository CORD so it has a DOI. Your paper’s acknowledgements section should include a data access statement.
> Full research data management guide.
When your article is accepted for publication, forward the publisher acceptance email and author accepted manuscript (also known as post-print or AAM) to the Library via accepted@cranfield.ac.uk The Library will put the item on CRIS to ensure it appears in ORCID and your web profile. They will also check REF and funder compliance.

NB: If you didn’t get an acceptance email (e.g. if you’re not the corresponding author), please try to obtain this email and forward it, or send the details of your paper.
You may have to pay an article processing charge (APC) for immediate publishing under Gold open access. If you have Horizon 2020 funding, the charge is an eligible cost during the project lifetime. In other cases, you should first check with the Library as we have agreements with several publishers to reduce or waive APCs. There is also a limited fund available to cover APCs where there is an industrial partner. Read the section on Apply for funding to pay an article processing charge (APC) for further details.
To be REF-eligible, your article must be licensed CC-BY if you’re paying for gold OA. If you’re using green OA then CC-BY-NC is also acceptable. The publisher will usually ask you to choose the licence during the submission process. The current policy states there must be no restrictions on non-commercial reuse.

What is CC-BY / CC-BY-NC?